RESOURCE PLANNING

Allocate Work `Smarter` and Keep Projects on Track

Everything you need to get resourcing right: visibility into team workloads, scheduling tied to project financials, and time off built right in.

`Plan Resources On Data,` Not Gut Feeling

It’s not you, it’s your processes: scattered spreadsheets and multiple projects you’re balancing without visibility. Productive gives you the real numbers to staff with confidence.

Schedule the Right Person

Stop guessing who has room to take on more. See who’s available to work and prevent scheduling conflicts.

See How Time Is Spent

Set targets for team and individual utilization, then see where the hours really go vs where they should be going.

Keep Budgets on Track

Know what every scheduled hour really costs, so you can catch a project drifting over budget while there's still time to fix it.

Plan Every Project With `People and Budgets` in View

01 - capacity & team workloads

See Who’s Busy and Who Needs More Work

Manage resourcing across multiple projects. Visual capacity indicators help you quickly spot who’s overbooked, and AI surfaces insights on who’s available to work right away — just ask.

02 - utilization & Financial forecasting

Monitor and Forecast Project Performance

Robust reporting on capacity, utilization, and project financials helps you spot gaps early, keep teams profitable, and take on new work with confidence.

That’s a key thing that we get out of the reports that really feeds into our utilization and resourcing. If we know we’re doing 30% on internal projects, then we know we’ve got the capacity to take on more client work.

Brendon nicholas

CO-FOUNDER AND TECHINCAL DIRECTOR

DOTDEV

That’s a key thing that we get out of the reports that really feeds into our utilization and resourcing. If we know we’re doing 30% on internal projects, then we know we’ve got the capacity to take on more client work.

Brendon nicholas

CO-FOUNDER AND TECHINCAL DIRECTOR

DOTDEV

03 - availability & Time off

Manage Time Off Where Work Happens

Manage requests and approvals in Productive. Approved time off updates availability, so your resource plans and utilization reflect who's actually there. Already using an HR system? Sync time off with Integrations.

Delegate Resourcing to `Agents`, Consider It Done.

Agents are your custom-built, virtual assistants. Give them instructions and let them handle the repetitive tasks, so you can focus on work that brings value.

Resourcing Assistant

Your resourcing specialist that compares needs to available resources, finds the best match, and creates the schedule for you.

Time Off Coordinator

Supports time off management with information on team capacity, assigned tasks, and best processes.

Records Manager

Keeps employee data accurate and up to date, such as applying annual salary adjustments or updating titles in bulk.

Explore Additional Resourcing Features

Scenario Builder

Model different project scenarios by adjusting who does the work, when they can start, and how much it will cost. Compare all possible outcomes side by side, and choose the most logical path forward.

Tentative Work

Schedule people for projects still in the pipeline, then convert it to confirmed with one click when it lands.

Placeholders

Plan for future hires and staff projects early. Reassign work to a real person, once they join.

Automatic Time Tracking

Turn scheduled work into time entries, so your timesheets are filled out automatically.

Multiple Layouts

Schedule by person or by project to see the full picture from either angle — one person's entire workload, or every booking across a single project.

Resource Requests

Introduce a clear, structured process for managing resourcing needs: Project managers request the resources, resource managers resolve the request. Productive will rank your top matches based on requirements for better decision-making.